Planning Your Fundraising Event
Whether you are a budding event planner or an enthusiastic supporter this will give you a few ideas to get you started:
Choose your event
Keep it simple
- Sponsored slim or zumba class
- Selling your craft items
- Car wash or DIY services
- Fancy dress event
- Open garden
- Coffee morning
- Cake or book sale
A little harder
- Barbeque or Cheese and wine evening
- Bingo or quiz night
- Ladies night
- Golf tournament
- Treasure Hunt
For the more adventurous
- Fashion show
- It’s a knockout
- Boat race
Choose a venue
Now you have your fundraising idea, you need to find a suitable venue. It could be in someone’s house or garden, at the local school, your workplace or a commercial venue. Don’t forget to mention you are a charity as they may give discount on any fees.
For events held in public places the landowners’ permission must be given.
Things to consider:
- How big a venue?
- Does it have disabled access?
- Is there sufficient parking and toilet facilities?
- Can people get there easily?
- Will you need insurance?
- Do you need a risk assessment?
Marketing the event
You have planned it, set a date, and organised a venue, now you need to let people know about it.
For a small event, e-mail and telephone your friends, family and work colleagues; put up posters in the local area; put on the internet, work intranet and newsletter.
If you want to attract a crowd from the local community, a lot of posters, community website; local TV and radio, local newspapers. When talking to the TV, radio and newspapers remember to give them the name and contact details of the organiser. Photographs are great for getting your story in the press.
Keep it legal
When raising money for gain, please make sure everything you do is within the law. Please remember
- It is illegal to collect door to door without a permit
- You require permission from the local authority to collect money in a public place
- If you are collecting money on private land you need the landowners’ permission.
We can provide written authorisation for you to fundraise on our behalf and/or an ID badge – please send 2 passport photos signed on the reverse to the Heckington office.
Please tell us about your plans (contact the Fundraising Officer) so we can support you and help your event run smoothly.
If you want to keep it simple ask friends, relatives, work colleagues, neighbours and employers (does your employer offer matched giving?) For the more adventurous ask people in your local community or approach local business, clubs and societies.
It is best to approach these people with enthusiasm, tell them why they should support gain and help you raise money. Let people know what the Charity does, give them one of our leaflets, A Quick Guide, which explains where the money is used.